Virtual/Online Presentation Guidelines

  • Presentations are assembled in sessions according to a theme and they are assigned a virtual room as session and parallel session. Authors are instructed to join their respective session/virtual room by following the link sent through Email. The conference schedule will also be visible in the conference website
  • A chairperson coordinates each session. All registered attendees can attend all technical sessions and switch from session to session at will after completing their presentation at the respective session.
  • The presentation time limit will be 15 minutes and here will also be a dedicated period of 5 minutes for questions and discussion after each presentation.


Below are some links to instructions for presenting in Google Meet Platform:

Startup Guide for Google Meet

A Detailed Tutorial on Google Meet

Pre-recorded Presentation:

If the registered participants wish to record the presentation, the instructions to pre-record your presentation are mentioned below. Recordings should be sent to the conference email, 7 days prior to the conference event.

  • In the pre-recorded presentation, authors should consider the opportunity to explain the research to a wider audience to make the conference more informative to the attendees.
  • Several video conferencing tools available to easily record a presentation in one step. You have the option to show your presence via webcam (if you would like) and to display your slides as you talk. Below are some links to instructions for recording a meeting on various common platforms.

Tutorial for PowerPoint Channel

Tips to Improve the Video Message

Google Meet Presentation Recording Help

  • For individual technical paper presentations, please use the following naming convention for the final file: PID.ppt, PID.pptx, PID.pdf, or PID.mp4, where PID is your paper ID mentioned in the acceptance letter.

Tips for virtual presentation/recording:

  1. A silent/noiseless environment should be selected.
  2. A hardline internet connection is recommended, but if unavailable, use a strong Wi-Fi connection.
  3. Try and use a good headset with the microphone close to the mouth. Try to avoid using the default built-in microphone on a computer.
  4. Before recording the entire presentation, it is strongly recommended that you do a test recording that is at least a few minutes in duration to review the sound & picture quality, the MP4 format.